BOARD OF TRUSTEES ANNUAL ORGANIZATIONAL & REGULAR MEETING
Aromas San Juan USD
December 15, 2021 6:00PM
CLOSED SESSION: 6:00 P.M.
OPEN SESSION: 7:00 P.M.
via Teleconference pursuant to State Assembly Bill 361
Join via Zoom: https://us02web.zoom.us/j/86024377575?pwd=eDR2NzlHUUoyOWtCbXRrTjN0dzFsdz09
| Mission: In partnership with our families and culturally rich community, Aromas-San Juan Unified School District empowers students to be self-directed learners, effective communicators, and global critical thinkers. We achieve academic success through real-world problem solving, learning to learn, and habits of mind. Vision: Commitment to equity and excellence |
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| The ASJUSD Board of Trustees welcomes you to our meeting. The Board of Trustees may not engage in in-depth discussion regarding public comments on non-agenda items per California law. Therefore, you are encouraged to contact the Superintendent and/or Trustees prior to board meetings to answer questions or discuss issues (contact information is located at www.asjusd.k12.ca.us). Personnel matters and pending litigation may not be discussed during public comments. You are welcome to offer public comments at designated times during meetings. Speakers are limited to 3 minutes each with a 15 minute per item limit. Comments may be offered on non-agenda items during General Public Comments and/or on agenda items, after the Board President opens public comment and before board discussion/deliberation begins. In all instances, please complete a Public Comment Request Card and give it to the Executive Assistant. |
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Items coming to the District's attention after the agenda was posted may be presented by members of the Governing Board and the Administration upon determination by a majority vote that an emergency exists. Any changes in the order of the agenda must be presented at this time, including changes concerning the Consent Agenda.
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| In order to make meetings positive and productive experiences for all, we make the following collective commitments to each other.
-We will start and end meetings on time as published in the agendas.
-We will prepare for meetings by researching topics and asking questions in advance.
-We will stay on topic.
-We will refrain from emailing and text messaging during meeting.
-We will trust the expertise of District employees in implementing the mission and board policy.
-We will treat everyone in a respectful and fair manner and be open-minded to all points of view.
-We will not interrupt while others are speaking or monopolize a discussion.
-We will request information in a non-interrogating manner.
-We will create an environment where communication is accessible and audible for all.
-We will collectively support the authority of the Board as a whole, not as individuals.
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| Per Board Bylaw 9100, Annual Organization Meeting, the Board of Trustees shall hold an annual organizational meeting within the time limits prescribed by law. At this meeting, the Board shall appoint representatives to Board committees. |
Board Committees 12.15.21
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Education Code §41020.3 requires that each governing board will review the annual audit at a regularly scheduled public meeting. The 2020-21 Audit Report was prepared and submitted by the independent certified public accounting firm of Nigro & Nigro. The annual audit provides inspection of all district funds and recommendations are offered to school districts to assist them in complying with generally accepted accounting principles. The opinion of the auditor is that the financial statements of the District present fairly, in all material respects, the financial position of the District as of June 30, 2021. This report indicates that the District conformed to all audit requirements and there were no substantive instances of noncompliance with state and federal programs.
The report is available for public inspection in the Business Office.
This item aligns with Board Goal 1 – Provide students with quality educational instruction and curriculum Substantiation of District fiscal condition. Stable financial conditions in support favorable District bond ratings, resulting in savings in total bond costs and other financing instruments. |
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2020-21 Audit Report
2020-21 Bond Report
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| Staff will present an update on the Special Education program at ASJUSD per the Governing Board's request. This update will include the period July 1, 2021 through December 3, 2021. |
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| All items appearing on the Consent Agenda are recommended action(s) that are considered to be routine and will be acted upon as one motion. Specific items may be removed for separate consideration. Any items removed will be considered immediately after the Consent Agenda motion. |
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A Plus Roofing is working on the gutter repair at Anzar High School. Change Order #1 is required to install new gutters on two buildings which were believed to only need minor repairs at the time the project was bid. | Original contract price | $ 154,800 | | Change Order #1 | 15,000 | | Revised contract price | $ 169,800 |
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| We have a change order for the work that A Plus Painting is doing on the gutters at Anzar High. When we first put the job out to bid, buildings 100 and 300 appeared to be in good shape. When we cleaned the gutters and pressure washed them, we found rust and holes. Therefore, we are submitting this change order from A Plus Painting. They will fix as they finish the work at the school. |
Change orders are within the budget for this Measure M project. |
Change Order
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In compliance with the provisions of Education Code §1240, 42130 and 42131, the Board of Education is presented with the First Interim Report in order to conduct a review of the budget and to certify the District’s ability to meet its financial obligations. This report covers the accounting period from July 1, 2021 through October 31, 2021. The interim report consists of analysis of the following components of the District’s General Fund financial statements:
- 2021-22 1st Interim Report
- Projected Average Daily Attendance
- Multi-Year Projections
- Cash Flow Projections
The report is available for public inspection in the Business Office.
This item aligns with Board Goal 1 – Provide students with quality educational instruction and curriculum
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Maintain financial stability through positive budget certifications |
1st Interim Report
Resolution for budget transfers
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January Board Meeting - TBD February Board Retreat - TBD February Board Meeting - TBD |
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Published: December 11, 2021, 8:31 AM
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